What to look for when buying a document scanner
- Oct 23, 2017
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Buying a document scanner doesn’t have to be an intimidating process, and when you know what to look out for, the chance of having ‘buyer’s remorse’ is considerably less. There are a few considerations to make before choosing the type of scanner that you need, namely:
- What volume of documents will you currently be scanning daily?
- Will the scanner require networking technology?
- What kind of budget do you have available?
As you can imagine, the budget aspect plays the most important role in the buying process because the money that you have available will probably dictate what type of scanner you will be able to buy. However, the importance of having your documents electronically might dictate the amount of money you will want to throw at this situation. Make sure not to skimp on a cheap scanner, because cheapest is not always the best option.
Now, here are a few features that you should learn more about before buying a scanner:
Daily recommended volume
For optimal efficiency of the document scanner, a recommended daily volume is suggested. This number indicates the optimal number of pages that can be fed through the scanner daily so that the scanner continues to function efficiently. Though exceeding this number may not cause any damage to the scanner at first, wear and tear of the scanner components can occur if this volume is exceeded regularly.
This specification indicates the speed at which documents are fed through the document scanner. The higher the number per minute, the faster documents will be scanned.
Usually measured in DPI (dots per inch), this is the image quality that the scanner uses to capture images. This means that the scanner will capture images at that resolution.
This is feature is straight forward: it indicates what the document size is that can be used with the document scanner. The A4 paper size is most commonly used, but some document scanners also cater for A3.
Flatbed scanning are normally geared to scan one page/image at a time and uses a glass bed as the scanning surface. This type of scanning might be tedious to scan multiple pages, but scans images perfectly. For bulk scanning, an Automatic Document Feeder (ADF) may be required, which feeds a batch of documents through one at a time. This can automate the document feeding process, saving you time and effort.
Many scanner models offer maintenance contracts at the time of purchase. These contracts ensure that scanning technicians regularly check crucial components in the document scanner to ensure that they remain in good condition. These components can include bulbs and rollers, which will affect the quality of the scanned image.
Having a basic knowledge of these features will make the entire buying process much simpler. Try your newfound knowledge of scanners on our Kodak scanner collection to see which scanner best suits your needs.